AGENDA
NOTICE IS HEREBY GIVEN that an ORDINARY MEETING of Bishopthorpe Parish Council will be held on Tuesday, 28th September 2021 commencing at 7.00pm in Vernon House, Vernon Close, Bishopthorpe York YO23 2RH. Date of posting: Wednesday 22nd September 2021.
The Planning Committee – Meeting to be held 6.45 pm, before full Parish Council meeting at 7pm.
1
Recording of meeting
– The right to record,
film and to broadcast meetings of Bishopthorpe Parish Council, its
committees, sub committees and any joint committees is established
under the Openness of Local Government Regulations 2014.
Bishopthorpe Parish Council is committed to being open and
transparent in the way it conducts its decision making and
therefore such recording is permitted under the lawful direction of
Bishopthorpe Parish Council. Full rules for recording are available
from the Clerk and those people recording any meeting will be
deemed to have accepted them whether they have read them or not.
All recording must be undertaken in an obvious way and the wishes
of any members of the public who do not want to be recorded must be
respected. All persons recording the meeting are reminded
that the ‘Public Participation’ period at the beginning
of the meeting is not part of the formal meeting.
2 Apologies for absence(including notice if potentially leaving part way through the meeting)
3 Declarations of Interest. At this point Councillors are asked to declare any prejudicial interest they may have in the business on this agenda.
4 Minutes of Meeting 24th August 2021.
5 Consideration of Planning Mattersand recommendations of the Planning Group.
5.1 Notice of Applications Received
5.1.1 Brew House Cottage, Bishopthorpe Road. Internal and external alterations associated with change of use from dwelling house (use class C3) to offices (use class E). Including improvements to disabled access; alterations to heating, installation of new WCs, create opening in stud wall and remove cupboards on first floor, install fire doors throughout, replace roof materials on single storey west elevation, new gateway in car park wall with lantern lighting and new extract fan louvers in east elevation. Church Commissioners for England. 21/01933/LBC
5.1.2 Brew House Cottage, Bishopthorpe Road. Change of use from dwelling (use class C3) to offices (use class E). Including new wheelchair access from car park; external alternations to roof, new gateway in car park with lantern lighting and new extract fan louvres in east elevation. 21/01932/FUL
5.1.3 Middlethorpe Manor, Middlethorpe. Crown reduce Oak tree by three metres – tree works in a Conservation Area. 21/02008/Tree Conservation Area
5.1.4 43 Keble Park North. Single storey front extension and conversion of existing garage to habitable space. 21/01941/FUL
5.1.5 5 Keble Park South. Two storey side extension, single storey rear extension, partial conversion of existing garage to habitable space and solar panels to rear. 21/02017/FUL
5.1.6 Proposed Telecoms mast, Appleton Road. Erection of twenty metre phase-eight monopole with wraparound cabinet at base and associated ancillary works. 21/01038/ TCNOT. Held over until September meeting
5.1.7 Sunnyside, 28 Copmanthorpe Lane. Partial conversion of garage to living accommodation and extension to rear of garage – part retrospective. 21/02012/FUL
5.2 Notice of Decisions Given (Parish Council decisions are highlighted in red)
5.2.1 The Vicarage, 48 Church Lane. Remove lower limbs to crown lift two Sycamore and one Ash – tree works in Tree Conservation Area. 21/01767/Tree Conservation Area. No Objection. Approved
5.2.2 The Palace, Bishopthorpe Road. Reduce limbs from a Beech tree in a Conservation Area. 21/01746/Tree Conservation Area. No Objection. Approved
5.2.3 2 Myrtle Avenue. Two storey side extension and single storey rear extension (revised scheme, resubmission). 21/01768/FUL. No Objection. Approved
5.2.4 12 Maple Avenue. Installation of ramp to front. 21/01799/FUL. No Objection Approved
5.2.5 White Cross Cottage, 36 Main Street. Part two storey, part single storey rear extension. 21/01584/FUL. No Objection Approved
5.3 Large Householder Extension Notifications
5.3.1 None
5.4 Other Planning Matters
5.4.1 PROW – Section 53 Wildlife and Countryside Act 1989 – Application to record a public footpath from Chantry Lane, Bishopthorpe to Ferry Lane, Bishopthorpe – email from City of York Council, call for further evidence.
6 Services
6.1 Village Hall Management Committee
6.1.1 Management Committee Report – update Cllr Mrs Thornton
6.1.2 Draft terms and conditions for users - update
6.2 Sports and Leisure Management Report
6.2.1 Management Committee Report – update Cllr Nicholls
6.2.2 Boundary hedge – contract to cut the hedge
6.2.3 Unpaid precept payment, £395 due April 2021 – Bishopthorpe United FC
6.3 Finance Committee
6.3.1 Committee Report – update Cllr. Harrison
6.4 Field 84, Riverside and Footpaths Working Party
6.4.1 Update – update Cllr. Jemison
6.4.2 Sale of car park to York Marine Services
6.4.3 Sale of land to Ferry Cottage
6.5 Youth Support and Children’s Recreation
6.5.1 Monthly Park inspection update
6.5.2 Email from R Clark – Dogs in the Play Area
6.6 Allotments
6.6.1 Monthly Report – Cllr. George
6.6.2 Plot 67, Appleton Road, concrete slab
6.7 Senior Citizens Support, Vernon House and Accessibility Issues
6.7.1 Monthly Report – Cllr. Mrs Green
6.7.2 Request to City Council for solar panels on the building’s roof
6.8 Web Site Management
6.8.1 Monthly Report – Cllr. Mrs Conley
6.9 Bishopthorpe Library
6.9.1 Monthly Report – update Cllr. Mrs Conley
6.10 Environmental and Sustainability
6.10.1 Monthly Report – Cllr. Mrs Conley
6.10.2 Email from Sustrans: Improving Accessibility of the Solar System Way
6.11 Community Emergency Planning
6.11.1 Committee Report – update Cllr Nicholls
6.12 Bishopthorpe Orchard
6.12.1 Update – update Cllr. Mrs Green
6.12.2 Annual Apple Pressing Day – update Cllr. Mrs Green
7 Financial Transactions
7.1 Payments to Approve
7.1.1 Cheque / Direct Debit Payments
|
Amounts paid |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due month 28/9) |
432.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 21/9) |
63.43 |
|
Monthly direct debit to E-On Village Hall Gas (due month end) |
0.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 24/9) |
56.03 |
|
|
|
|
Total Amount paid |
£551.46 |
7.1.2 On- Line banking payments
|
Amounts paid |
|
|
|
|
|
Clerk’s Salary |
700.00 |
|
Clerk’s Expenses- (£7.00 batteries for Dictaphone, stamps for allotment letters £55.44) |
62.44 |
|
M Haynes - Village Hall Facilities Manager |
437.50 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
22.81 |
|
C Henk – Sports Pavilion cleaning |
150.00 |
|
C Henk – Sports Pavilion cleaning expenses |
0.00 |
|
A Powell – Sensory Garden gate daily opening / locking |
105.00 |
|
Sports Turf Services (York) Ltd – grass cuts to sports field |
134.40 |
|
Dell Computer – new laptop for Clerk |
770.99 |
|
PKF Accountants annual audit fee |
360.00 |
|
Roadway UK TM Ltd – Bishopthorpe festival road management |
720.00 |
|
Andrew’s Garden Services – Grass cuts and trim to hedge |
300.00 |
|
|
|
|
On-line payment total |
4,013.14 |
|
Payment Total |
£4,564.60 |
7.2
Income
Receipts
|
Village Hall rental income: |
|
|
18/8 – S Allen, Black Cats Pilates |
25.00 |
|
20/8 – Sue Coates, Slimming World |
50.00 |
|
25/8 – S Allen, Black Cats Pilates |
25.00 |
|
27/8 – Sue Coates, Slimming World |
50.00 |
|
1/9 – W Allison, Wednesday Badminton |
24.00 |
|
1/9 – S Allen, Black Cats Pilates |
25.00 |
|
3/9 – Sue Coates, Slimming World |
50.00 |
|
7/9 – Katy Longley |
55.00 |
|
8/9 – S Allen, Black Cats Pilates |
25.00 |
|
10/9 – Sue Coates, Slimming World |
50.00 |
|
17/9 – Sue Coates, Slimming World |
50.00 |
|
|
|
|
Other income: |
|
|
Mrs Hendry – Annual allotment rent AP7 |
10.00 |
|
G Parker – Charity Craft Days |
125.00 |
|
Party Booking – Dean Bell |
120.00 |
|
Zumba classes |
170.00 |
|
Vernon House rental income |
93.50 |
|
Lower Wharf City Council – use of Sports Pavilion |
20.00 |
|
BT – Compensation for damage to Vernon House wall |
150.00 |
|
Vernon House rental income – August |
307.00 |
|
|
£1,424.50 |
8 School Governors
8.1 Infant School – update Cllr. Grabowski
8.2 Junior School – update Cllr. Mrs Green
9 Young Person of the Year Award and the Gordon Watkins Community Award
9.1 Committee Report
10 Pinfold
10.1 Committee Report – update Cllr. Mrs Gajewicz
11 Sensory Garden
11.1 Committee Report – update Cllr. Mrs Gajewicz
11.2 Mosaic repairs – update Cllr. Mrs Gajewicz
11.3 Problem with bindweed in the garden.
12 Police Liaison
12.1 Ward Manager’s Report
13 Local Council Association
13.1 Yorkshire Local Councils Association – Update Cllr. Harrison
13.2 NYCC request for 'call for evidence' on the national resilience strategy
13.3 Queen's Green Canopy Initiative - Plant a Tree for the Jubilee
14 Highway Matters
14.1
City
of York Council proposal to paint double yellow lines in various
places around the
village –
update
14.2 Public consultation on proposals for Copmanthorpe Level Crossing
14.3
Update
to: Sim Balk Lane, Bishopthorpe - Speed Management Scheme -
Information
Bulletin
15 Correspondence
15.1 City of York Council not covered elsewhere
15.1.1 None
15.2 Others
15.2.1 Support For Afghan Refugees – email from Cllr Darryl Smalley
15.2.2 Leeds East Airport Consultation report
15.2.3 Email from J Whittaker: CPADS in Bishopthorpe
16 Ward Committee
16.1 Update
17 Any other business, which the Chairman consider urgent under the Local Government Act 1972
18 Date and time of next meeting Tuesday 19th October 2021 at 7.00pm at Vernon House.
19 Payments to Authorise September 2021
19.1.1 Cheque / Direct Debit Payments
|
Amounts paid |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due month 28/9) |
432.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 21/9) |
63.43 |
|
Monthly direct debit to E-On Village Hall Gas (due month end) |
0.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 24/9) |
56.03 |
|
|
|
|
Total Amount paid |
£551.46 |
19.1.2 On- Line banking payments
|
Amounts paid |
|
|
|
|
|
Clerk’s Salary |
700.00 |
|
Clerk’s Expenses- (£7.00 batteries for Dictaphone, stamps for allotment letters £55.44) |
62.44 |
|
M Haynes - Village Hall Facilities Manager |
437.50 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
22.81 |
|
C Henk – Sports Pavilion cleaning |
150.00 |
|
C Henk – Sports Pavilion cleaning expenses |
0.00 |
|
A Powell – Sensory Garden gate daily opening / locking |
105.00 |
|
Sports Turf Services (York) Ltd – grass cuts to sports field |
134.40 |
|
Dell Computer – new laptop for Clerk |
770.99 |
|
PKF Accountants annual audit fee |
360.00 |
|
Roadway UK TM Ltd – Bishopthorpe festival road management |
720.00 |
|
Andrew’s Garden Services – Grass cuts and trim to hedge |
300.00 |
|
|
|
|
On-line payment total |
4,013.14 |
|
Payment Total |
£4,564.60 |
Bank Account checked by
|
|